01224 211211

Surface Facilities Technical Assistant - London

ref: ADM

Oil and gas operator currently have an opening for a Surface Facilities Technical Assistant to join their team for a contract role based in London

Provide daily support to the efficiency of the Facilities delivery teams by ensuring that key processes and systems are diligently applied;

• Provide reporting and insight on progress, with knowledge of status to support timely issue resolution;

• Be responsive to new and modified tasks in a dynamic working environment;

• As custodian of key processes, work with the wider team to develop, maintain and improve systems;

• Interact with the wider team to expedite activities and provide support and training on tools and processes;

Key Accountabilities

• Compliance with the Company and Contract Health, Safety, Environmental and Quality policies;

• Custodian of the Company Document Registers for the Surface Facilities teams, controlling the status of contractual documentation between Contracts (using information from Document Control and inputting into SCM/Contracts documentation);

• Focal point for formal ATMS action tracking system – reporting, expediting and supporting team in timely resolution;

• Custodian of Lessons Learned (LL) system – managing contextual data and supporting the wider team in taking items through a rigorous system with multiple interfaces;

• Expediting team members to ensure input and status of various registers;

• Developing and improving tools and processes, typically in MS Excel;

• Work with the IT and Information Management team to maintain the project SharePoint website;

• Assisting Surface Facilities team with documentation related activities – developing and implementing templates, resolving technical document issues, formatting and preparing presentation materials;

• Collating and preparing large document and data sets for data rooms and external interactions;

• Ad-hoc tasks related to documentation and data in support of project delivery and assurance reviews; Common / Routine Tasks Assisting with ATMS items – inputting risks into the register for staff or chasing updates;

• Assisting interfaces with Document Control for the following tasks:

• Retrieving documents from CDMS for teams;

• Checking on transmittals; • Occasional data-entry into CDMS;

• Updating the Sea Lion Data room (K drive);

• Helping teams by converting documents or PowerPoints into the new templates;

• Interfacing with PMO’s external template designer (John Bounds) with any template updates needed; Responsibilities

• Monitoring the PMO Surface Facilities documents register and making updates as required;

• Assist the FPSO team’s documents registers and folders;

• Assist the Subsea team’s documents registers and folders;

• Sorting, filtering and monitoring the project Lessons Learned (LL) items and working with teams to respond to their assigned items in order to close out LLs. (e.g. developing a “how to guide” for tracking LLs, expediting actions, consolidating LLs etc.);

• Helping/training teams on use of updated PowerPoint and Word templates;


• University degree or equivalent.

Candidate Profile Skills / Experience:

• Technical awareness and interest in systems and processes;

• IT / Information Management awareness and interest;

• Awareness of typical project processes – action tracking, document control, SharePoint system

• Basic data management;

• Proficient in MS Word, MS Excel and MS PowerPoint, including templates;

• Knowledge (e.g. systems, software, procedures, regulations):

• Awareness of Oil & Gas industry, and/or major capital projects in other sectors (preferred);

Should this position be of interest to you, please contact us and we will be happy to discuss this role

Right for you?

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Mark Mortensen

Mark Mortensen

Mark has extremely well rounded knowledge and experience of the Aberdeen recruitment market as well as the recruitment search landscape. He supports the AAA Operations team who focus on Sales, Business Development, Marketing, Engineering, Supply Chain and Health & Safety resourcing.

Call me now on 01224 259433 to discuss this vacancy.

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