01224 211211

HR Assistant - Part Time - Aberdeen

ref: TO29828

HR Administrator (2 Days per week)

To support the HR Manager by carrying out HR administrative tasks for the department. As part of the organisation’s wider administrative team undertake ad hoc duties when required including participation in the rota for Reception cover


New Starts /Rehires

  • Prepare fixed term contracts for all offshore personnel ensuring correct OCA pay rates are adhered to and they are undertaken accurately and in a     timely manner. Ensure all certifications have been received prior to commencement in role.
  • Ensure that eligibility to work in the UK checks are undertaken and certified accordingly prior to employee commencing employment.
  • Issue and check new start paperwork when completed to ensure all forms are correctly completed.
  • Set up new employee files on Simply, P Drive and hard copy files within 1 week of commencement.
  • Scan and file documentation to employee files – electronic and hard copy files
  • Ensure new start details are documented on Payroll Memo and Payroll receive New Start information.

Annual Leave

  • Administration of all employees Annual Leave – including providing Annual Leave forms from Simply Personnel, updating Simply Personnel with approved holidays, calculation of leavers holidays and filing annual leave forms.
  • Ensure that the annual leave tracker is kept updated at all times


  • Ensure leavers are processed timely on Simply and Paper files are archived accordingly.
  • Ensure leavers are input on Payroll Memo and calculate any untaken annual leave and detail on Payroll Memo
  • Assist the HR Manager when requested confirming end of employment in writing and issue in a timely manner.


  • On receipt of self certification of absences for all employees input absences into Simply Personnel by end of month . Save self certificate in electronic and paper file.
  • General duties
  • Ensure that all filing is undertaken in a timely manner and that leavers files are archived.
  • Process change of address notifications and ensure Payroll are informed
  • Any other ad hoc tasks/project work as requested by the HR Manager



  • No formal qualifications required, training will be provided


  • Proven track record in a customer facing role delivering excellent customer service
  • Good working knowledge of Microsoft packages Excel and Word
  • Experience working in an oil and gas service company is preferable but not essential to the role

Skills/ Abilities

  • Outstanding communication , organisational and interpersonal skills
  • Good, clear, verbal and written communication skills
  • Able to work as team member
  • Able to build sound working relationships
  • Good IT skills
  • Excellent customer service skills


  • An understanding of offshore working would be preferable but not essential

Personal Attributes

  • High Integrity and accountability
  • Meticulous attention to detail
  • Strong relationship builder
  • Self-motivated and results orientated
  • Professional and confidential approach

Right for you?

Send Tracey your details using this form and she'll call you to discuss this opportunity.

Tracey Oliphant

Tracey Oliphant

Tracey is the latest edition to AAA, she brings with her over 6 years of experience within recruitment across various industries. Her expertise lie in resourcing candidates across all disciplines from storeman to HR directors. Tracey prides herself on her ability to fill challenging positons within short timeframes to fit in with her clients schedules.

Call me now on 01224 259404 to discuss this vacancy.

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