01224 211211

Invoice Administrator - Aberdeen

ref: AMK29901


Our Client, a leading international industrial services provider, has a vacancy for an experienced Invoice Administrator, to be based at their Aberdeen Office on a permanent basis.

JOB DESCRIPTION:

The position holder is employed as an Invoice Administrator and is required to progress his/her identified job tasks in a diligent and efficient way as directed by the Commercial Analyst.

TASKS:

• Collate and input invoice data for specified contract weekly and carry out checks and investigations as required.

• Preparation of monthly sales invoices; ensuring all invoices are reviewed for accuracy and are posted in line with the monthly deadlines

• Ensure that project invoicing is carried out in accordance with terms and conditions of contracts and internal targets are met, along with timely resolution of commercial disputes or invoice queries.

• Minimise level of work carried as work in progress.

• To ensure compliance with company policies, processes and procedures relating to invoicing.

• In addition to the duties and responsibilities listed, the position holder is required to perform other duties as may arise in connection with the successful operation of the Company or assigned by Commercial Analyst/Co-ordinator as required.

QUALIFICATIONS AND EXPERIENCE:

• Proven track record in a similar role

• Experience in fast paced work environment, industry experience

• Experience with sales invoicing with high value

• Experiencing of billing labour, materials and equipment for large projects/contracts

• Problem Solver

• Relationship builder

• Assertive High level of discretion and confidentiality


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Business Development Manager - Aberdeen

ref: AGL29900


We are working with our client in Aberdeen who has a requirement for a Business Development Manager.

This is a permanent position

The purpose of this role is to identify, develop and secure major business changing opportunities and to work with other geographies to take UKCS capabilities to the Global Market. In a continually challenging economic environment the requirement for alternative commercial and innovative proposals continue to be a vital component of the position.

Key Responsibilities

• Work with the Business Development Director to evolve and refine the strategy for the business leading to delivery against the growth strategy.

• Lead strategic positioning, marketing and stakeholder communications to optimise profile in the market.

• Work pro-actively with other Business Development Managers across to ensure an aligned approach to maximize the benefit to all of businesses.

• Ensure that client positioning and strategy is effectively communicated throughout OU and where necessary BU so a coherent BD strategy is maintained and delivered effectively.

• Particular focus should be Brownfield Projects and Late Life, positioning for growth in the next 3-5 years.

• Pro-actively demonstrating commitment to Safety.

• The identification and engagement of client focal points, influencers and decision makers.

• The identification of Leads and Opportunities that will provide with a sustainable and quantative program of revenue growth with suitable bottom line return

• Responding to client concerns as appropriate and working towards resolution of these with the required internal representatives.

• Attending and providing input to the internal monthly operations meetings including providing an analysis of customer feedback.

• Working with the Proposals functions including providing input to tenders/bids and reviewing documentation as required.

• Ensuring compliance with SBD process across the Operating Unit.

• Provide Finance/Operations accurate market data for SRP process.

• Provide up to date market data to ensure accurate W2W figures and providing forecasts for future performance against Budget.

• Work closely with MI/Finance ensuring that all data is aligned and consistent throughout the OU and BU.

• Work with MI to ensure that Customer Account Plans are up to date.

• Maintaining the CRM database, ensuring this is updated with potential Leads/Opportunities and Client engagement ensuring effective BD communications

• Working with Comms department to ensure global brand is delivered consistently and in line with diversity and inclusion policy.

• Preparing BD input for Leadership Team meetings as required.

• Attending supplier forums and delivering presentations on services as required.

• Representing the company at conferences, industry events, meetings etc. as required.

Qualifications/Training:

• HNC/HND or equivalent or Business or Engineering Degree Experience: Essential:

• Experience of successfully pursuing and leading a variety of Oil and Gas related opportunities across regions and sectors

• Strong financial and commercial knowledge and experience • Demonstrable leadership roles relating to opportunity management

• Demonstrable record in the delivery of successful opportunities Desirable:

• Delivery of consultancy, project, and programme opportunities, for single projects and large multidisciplinary frameworks

• Management of partners and subcontractors to increase business opportunities and success rates

• Leading Joint Venture bids in a professional and collaborative manner


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Alan Golightly

Alan Golightly

Alan heads up the Infinity Resources business unit. Over 18 years of technical recruitment experience, supplying technical resourcing support to major oil and gas operators, epc's and service companies.

Call me now on 01224 259421 to discuss this vacancy.

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Project HSE Manager - Aberdeen

ref: AGL45714


Oil and gas operator currently have an opening for a Project HSE Manager to join their team for a 12 month contract role based in Aberdeen.

Description:

• To provide strategic, tactical and operation support to the Development Project Manager to lead the Companies drive for global excellence in occupational health and safety and environmental performance through influencing project and contractor management and directly managing the project HSE needs.

• Develop and sustain a culture that stimulates high levels of HSE performance and continuous improvement to meet the HSES Policy and HSE Values.

• Develop and implement a clear and measurable HSE framework across multiple projects to cover all project objectives and targets including audits, assurance, resource planning, development and other needs.

• Work closely with and engage the BU HSE Manager and HSE Excellence Manager, and from a functional perspective direct a small team of HSE professionals embedded within the Development Projects.

• Work closely with, engage and influence project development key contractors in all aspects of HSE Ensure all HSES incidents are accurately and promptly reported into reporting tools / systems and that incidents are thoroughly investigated according to their potential severity to determine root cause and learning.

• Monitor HSE performance and take corrective action where necessary.

• Proven experience in similar role with demonstrable key achievements

• Extensive HSE Project Experience, must of have experience working for an Operator, outsourced operator arrangements, FPSO’s and Drilling Management pf major contractors, FPSO an advantage

• Must be able to travel overseas if required


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Alan Golightly

Alan Golightly

Alan heads up the Infinity Resources business unit. Over 18 years of technical recruitment experience, supplying technical resourcing support to major oil and gas operators, epc's and service companies.

Call me now on 01224 259421 to discuss this vacancy.

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Stores Team Leader - Aberdeen

ref: MDM29899


We are currently working with our client based on the south side of Aberdeen who are looking to recruit for a Stores Team Leader to join their team on a permanent basis.

The primary responsibility of the role is to:

• Arrange and co-ordinate all outbound logistics to international destinations

• Ensure suitable packaging (crates, etc.) is ordered to meet customers’ requirements • Ensure appropriate export documentation is present with all shipments

• Ensure suitable transport is arranged for shipments Operationally

• Review sales orders to determine exact shipping requirements and ensure these requirements are cascaded to the appropriate staff

• Contact haulage providers to seek most cost effective price for shipping

• Ensure packing crates are ordered to meet customers’ requirements

• Use courier specific labelling systems to address packages (when appropriate)

• Liaise with Logistics Team, providing them with all required documentation / packing lists / proforma invoices / weights & dimensions of packages / photos of packed goods

• Maintain a photo history of packed shipments

• Resolve conflicts of packing priority, including when necessary, escalation through line management

• Ensure segregation of consignment shipments

Qualifications

• Certificate in Logistics and Transport (UK), CILT Level 3

• Team Leading VQ Level 2 • Logistics Operations Management VQ Level 3

• Current RTITB Forklift Certificate


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Mark Mortensen

Mark Mortensen

Mark has extremely well rounded knowledge and experience of the Aberdeen recruitment market as well as the recruitment search landscape. He supports the AAA Operations team who focus on Sales, Business Development, Marketing, Engineering, Supply Chain and Health & Safety resourcing.

Call me now on 01224 259433 to discuss this vacancy.

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Operations Assistant - Aberdeen

ref: ET29898


We have an opportunity for an experienced Operations Assistant to join our client in Aberdeen on a permanent basis.

General Duties

• Answer telephone and relay messages.

• Create job cards and enquiry forms.

• Allocate jobs and control wall chart.

• Job time sheet and time collection.

• Type quotations, telephone and follow up quotations.

• Prepare mail for posting.

• Materials and stock ordering.

• Health and safety management.

• Vehicle management.

• Website. Facebook management.

• Warranty work management.

• GDPR data controller.

• Invoicing (factoring and sundry), Credit Control and resolve queries.

• First Aider – training arranged.

• Shop relief – occasional.

Cover and Hours Monday to Friday, 37 ½ hour week, 9:00am to 5:00pm with ½ hour lunch.


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Eilidh Walker

Eilidh Walker

Eilidh and specialises in commercial recruitment for both temporary and permanent vacancies. She enjoys working with both candidates and clients to ensure she delivers the best service possible. Call her on 01224 259430 to discuss any of the vacancies here, and to discuss your options with AAA.

Call me now on 01224 259430 to discuss this vacancy.

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Project Administrator - Aberdeen

ref: ET45712


We have an opportunity for an experienced Project Administrator to join our client in Aberdeen on a contract basis.

Job Purpose – Overall Summary

• Cover all aspects of the administration function within the Projects Department. • Provide administration support to the Project Team.

• Provide lunch cover and holiday / sickness cover in the absence of other admin team staff members.

Key Responsibilities

• Manufacturing & Procurement Support

• Request for Quote (RFQ) – Expedite open requests for quote (on behalf of Coordinators / Engineers). Update the RFQ register with quotation information received back from Vendors. Issue RFQs on behalf of Coordinator when requested.

• Purchase Requisitions / Purchase Orders - Process all purchase requisitions submitted by project team. Raise and issue POs to vendors and record part specific orders across relevant areas on STL system. Track outgoing purchase orders and acknowledgements on purchase requisition register. Save all relevant email back-up to purchase order folder. Maintain / manage the purchase requisition register on a daily basis. Maintain / manage the manufacturing record register on a daily basis.

• Expedite purchase orders – Expedite open / part complete purchase orders on a weekly basis and feed information received back to the Project Coordinators for project scheduling purposes. Email the workshop Storeman weekly with the list of expected arrivals for the following week.

• Transport – Arrange collection / delivery of goods / paperwork as and when required. Raise delivery advice notes and issue to workshop Storeman in advance of shipment to allow packaging preparation of goods. Book external transport company if required. Maintain / manage the delivery advice note register on a weekly basis.

• Goods Inward (Review) – Carry out initial review of goods inward paperwork, check documentation package against purchase order requirements and MQAP if applicable. Pass documentation pack to Projects Controller for secondary check.

• Goods Inward (Disputes) – Contact responsible vendor for any paperwork outstanding or if paperwork requires changes or concession requests as requested by Project Manager / Engineer.

• Goods Inward (Process and Package Scan) – Receipt PO, update Manufacturing Records Register with items ‘Delivered’, update project BOM (if applicable), photocopy for MRB (if applicable), scan and file originals.

• New vendor set-up and approval process – issue of VDR to potential new suppliers identified by any STL team member (following review by Projects Controller). Completion of Section A of VAF and compilation of back up (including credit check) for approval by Director. Set up of new vendor throughout system as per set up procedure.

• Project Meeting Support

• Arrange any project meetings as requested. Book meeting room through calendar booking system and provide refreshments for meetings as required.

• Minutes of Meeting – attending Project meetings as requested, taking minutes and typing into relevant template following meeting. Issue of approved minutes following review from Meeting host / organizer.


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Eilidh Walker

Eilidh Walker

Eilidh and specialises in commercial recruitment for both temporary and permanent vacancies. She enjoys working with both candidates and clients to ensure she delivers the best service possible. Call her on 01224 259430 to discuss any of the vacancies here, and to discuss your options with AAA.

Call me now on 01224 259430 to discuss this vacancy.

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Accountant - Aberdeen

ref: ET45711


We have an opportunity for an experienced Accountant to join our client in Aberdeen City Centre on a contract basis for 12 months.

The successful candidate will be responsible for effectively managing all aspects of contract finance ensuring all accounting activities are undertaken in a timely and accurate manner for the contract covering invoicing, month end close, budget/forecasting, internal reporting of monthly financials and completion of profit & loss / balance sheet reconciliations.

• Review and analysis of costs coded to contract within the accounting system to ensure charges are correct and adjust as applicable

• Undertake man-hour reconciliations between systems to ensure all hours have been captured for invoicing and costing purposes

• Ensure invoices are prepared in a timely and accurate manner in line with contract terms and conditions and agreed invoice timetable

• Preparation of annual budget, quarterly and monthly forecast for contract in conjunction with Contract Manager in line with reporting calendar

• Directly responsible for contract month end close activities in oracle system to ensure results are accurately reported and analyzed.

• Main activities include calculation of accruals, unbilled and unearned entries as required in compliance with corporate deadlines, technical accounting standards, and in accordance with company procedures for reconciliations and balance sheet controls

• Preparation of monthly financial management report for contract which comprises of detailed:

• Profit and loss comparison of actuals against budget/forecast capturing clear and concise operational commentary for variances

• Balance sheet analysis focusing on unbilled, unearned, accounts receivables and accruals, explaining the nature and age of balance and movement from prior month and resolution plan for clearance

• Reporting of monthly results to contract manager to ensure visibility of actual performance

• Active management of cash to ensure payment is received from client in line with payment terms, optimisation of Days Sales Outstanding and minimization of unbilled items

• Ensure all finance reconciliations are prepared, analyzed and reviewed on a monthly basis to establish over/under-recoveries and enable any corrective actions to be taken in a timely manner

• Knowledge of contract commercials to understand rate build-ups and recovery of costs to ensure maximization cash position

• Responsible for identifying and highlighting opportunities for continuous improvement within the contract and sharing of best practice within the function

• Responsible for maintaining contract delegation of authority matrix in line with any personnel changes on the contract

• Ensure compliance with accounting, credit risk and business ethics policies

• Ensure all contracts process and procedures used on contracts are fully documented

• Liaising with external, internal and client auditors

• Effective supervision, management of the accounting team, with a focus on people development

• Execution of various ad hoc tasks as and when requested

Minimum Qualifications:

• Expectation qualified or part qualified Minimum Experience:

• Relevant accounting experience

• Proficient user of Excel

• People supervision skills

• Good commercial experience

• Competent at using ERP/ forecasting systems

Job-Specific Skills:

• Oil and gas experience preferred


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Eilidh Walker

Eilidh Walker

Eilidh and specialises in commercial recruitment for both temporary and permanent vacancies. She enjoys working with both candidates and clients to ensure she delivers the best service possible. Call her on 01224 259430 to discuss any of the vacancies here, and to discuss your options with AAA.

Call me now on 01224 259430 to discuss this vacancy.

See all my vacancies »

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Warehouse Coordinator - Aberdeen

ref: MDM45710


We are working with our client based in Aberdeen to source a Warehouse Coordinator. This role is an ongoing contract role with the client.

Duties and Responsibilities:

• To ensure that all material is picked efficiently, accurately and in accordance with company procedures and instructions.

• Ensure that company policies and procedures are carried out throughout the team.

• To ensure that all rental material is managed in the most cost-effective manner in accordance with company procedures and instructions and to complete accurately and on time all necessary documentation.

• Assist in the generation and capture of revenue by effectively controlling costs within your area by minimizing the use of 3rd party equipment.

• Participate in stock checks and other asset control measures.

• To participate in and to meet the objectives and training.

• To assist other departments in meeting their goals and objectives and to maintain a constant and effective level of communication with internal and external customers.

• Follow the agreed QHSE processes.

Knowledge and Skills: Essential

• Stores/warehousing background


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Mark Mortensen

Mark Mortensen

Mark has extremely well rounded knowledge and experience of the Aberdeen recruitment market as well as the recruitment search landscape. He supports the AAA Operations team who focus on Sales, Business Development, Marketing, Engineering, Supply Chain and Health & Safety resourcing.

Call me now on 01224 259433 to discuss this vacancy.

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Forklift Operator - Aberdeen

ref: MDM45706


We are working with our client based on the south side of Aberdeen to source a Forklift Operator on a temporary basis

Candidates must have a valid Forklift certificate up to 16 Ton

Responsibilities & Accountabilities

  • Ensure all equipment requested is prepared for operational jobs in line with load out requirements as per UKOOA guidelines in a timely manner.
  • Maintain excellent housekeeping standards at all times.
  • Hours: 8am – 4.30pm with potential overtime available.

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Mark Mortensen

Mark Mortensen

Mark has extremely well rounded knowledge and experience of the Aberdeen recruitment market as well as the recruitment search landscape. He supports the AAA Operations team who focus on Sales, Business Development, Marketing, Engineering, Supply Chain and Health & Safety resourcing.

Call me now on 01224 259433 to discuss this vacancy.

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Corporate Tax Assistant Accountant - Aberdeen

ref: EW29895


We are currently seeking a Corporate & Tax Assistant Accountant for our client based West of Aberdeen on a permanent basis.

The main purpose of the position will be to support the Corporate Accounting team by assisting across a range of aspects of corporate reporting and statutory compliance for the Company, and provision of support to the Tax Department in relation to the company’s statutory tax filing requirements.

Responsibilities will include:

  • Responsible for all hydrocarbon sale billings, including raising invoices & checking payments etc.
  • Responsible for all intercompany activities such as billings, processing journals, liaising with other subsidiaries, quarterly intercompany confirmations, settlements etc.
  • Responsible for a number of monthly corporate journal entries
  • Responsible for completion of PRT1/2 workbooks required for semi-annual tax returns.
  • Support the team in gathering and interpreting the necessary production, sales and expenditure information to enable timely submission of Petroleum Revenue Tax (“PRT”) returns.
  • Supporting then reviewing associated assessments, loss determinations and expenditure decisions issued by HMRC.

QUALIFICATIONS / TRAINING

  • Educated to University degree level or equivalent in finance/accountancy or related subject

If you feel you have the necessary skills and experience and wish to view the full job description, please get in touch directly.


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Eilidh Walker

Eilidh Walker

Eilidh and specialises in commercial recruitment for both temporary and permanent vacancies. She enjoys working with both candidates and clients to ensure she delivers the best service possible. Call her on 01224 259430 to discuss any of the vacancies here, and to discuss your options with AAA.

Call me now on 01224 259430 to discuss this vacancy.

See all my vacancies »

See other vacancies in the Accountancy division »

Various Engineering Technical Authorities - Somerset

ref: AMK


Job Purpose


Our Client is looking for various Technical Authorities in all engineering fields to support a growing nuclear capability in South West England.  The work will involve reviewing designs, attending FAT’s and supporting construction and completions management activities, the purpose being to advise and provide assurance on technical matters and progress control to support on time completion and effective and efficient handover to plant operations.
 

Main Responsibilities


The Technical Authorities will operate with the following key areas of responsibility: -

 

  • Maintain detailed and intimate knowledge of codes and standards necessary for their discipline to work in the nuclear industry under the UK’s regulatory regime.
  • Demonstrably understand and implement best practice in their discipline field.
  • Review and support all aspects of project activity from design through material procurement, test, construct and commission to successful handover ensuring full compliance with necessary quality procedures
  • Advise and comment on project timelines and current status of completion
  • Provide a customer focussed, timely and quality service in support of all activities.
  • To execute and deliver ongoing projects in a supportive and pro-active manner
  • To remain up to date with, develop, maintain, monitor and implement standards, processes and procedures for the efficient execution of the work
  • To deliver efficient and effective communication between home base and customer, providing timely and accurate reporting as necessary.
  • Provide leadership by example in the Implementation, communication and support of HSE strategies and policies.
  • Provide supervision of local personnel and support trades as necessary
  • To interface with other disciplines to co-ordinate activities and work in an integrated manner

Quality, Health, Safety & Environmental Responsibilities:

  • To read, understand and champion the company’s QHSE Policy and procedures.
  • To provide safe and environmentally sound methods of work and system’s that identify the hazards at each place of work.
  • Be familiar with relevant legislation, codes of practice, guidance notes and good industry practice.
  • Plan, organise and document work processes to deliver the required standard with minimum risk to personnel, plant, materials and the environment.
  • Encourage personnel engaged to develop an acceptable safety and environmental culture, which encourages near miss and incident reporting.
  • To act immediately on any breach of company rules which come to attention and where required enforce the company disciplinary process in relation to those breaches.
  • To be alert to any inadequacies of the effectiveness of the management system and to resolve such inadequacies.
  • Ensure that accidents / incidents are immediately reported and that validated reports are forward to the QHSE Department.

Job Qualifications


Essential:

  • Relevant engineering degree level education, preferably Masters or equivalent lengthy experience
  • Demonstrable relevant engineering experience in a professional industry capacity.
  • Demonstrable experience as a Technical Authority in completions
  • Significant nuclear industry experience
  • Fully conversant with the UK regulatory regime
  • Member of a relevant professional institution.
  • Ability to travel globally as required
  • Excellent communication skills both written and verbal in the English language
  • Ability to understand and interpret engineering designs and relevant multi-discipline nuclear plant documentation including P&ID’s, single line diagrams, cause and effect charts, logic diagrams etc.
  • Ability to work on construction sites and factory facilities

Preferred:

  • Project management qualification e.g. APM.
  • Understanding of the French language, both oral and written
  • Experience, Competence, Skills & Knowledge

Required for position


Leadership:

  • Can translate strategies into action plans and plans into action.
  • Can communicate effectively and in a timely manner.
  • Has an insight into own behaviour patterns and can influence others.
  • Has a focus on standards and compliance in all aspects of the operation including workplace health and safety.

Quality Management Skills:

  • Has an understanding of processes and procedures and their role in implementing standards (e.g. ISO 9001).

Project Management Skills:

  • Understands effective project planning
  • Can accurately identify risks and understands how to mitigate to improve performance.
  • Recognises and understands change and the impact of change.

Technical:

  • Must be proficient in the use of the MS suite of software
  • Strong analytical skills required
  • Ability to undertake mechanical engineering calculations & preparation of design documentation in support of field solutions.

Right for you?

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Send Eilidh your details using this form and she'll call you to discuss this opportunity.

Send Eilidh your details using this form and she'll call you to discuss this opportunity.

Send Mark your details using this form and he'll call you to discuss this opportunity.

Send Mark your details using this form and he'll call you to discuss this opportunity.

Send Eilidh your details using this form and she'll call you to discuss this opportunity.

Send Anne Marie your details using this form and she'll call you to discuss this opportunity.