01224 211211

Billing Specialist - Aberdeen

ref: CMK45284


My client is looking for a Billing Specialist, initially on a 3 month basis, although this could possibly go longer. Due to the urgent nature of the role, candidates must be available at short notice.


PRIMARY DUTIES & RESPONSIBILITIES:

• Printing all customer invoices from generic mailbox/from printers.
• Sourcing, printing and attaching POD’s to customer invoices.
• Saving customer invoices to the database.
• Emailing/posting and uploading customer invoices (with back-up where necessary) to customer specific invoicing websites.
• Supporting Reception Cover – morning, afternoon breaks and lunchtime/ad hoc days full time as and when required.
• Facilities - Main point of contact for facilities requirements during annual leave.
• Supporting HR with Visa Application– business letters, Letters of Invitation and any other documentation require to support travel e.g. employee letter and offshore letters.
• Supporting HR with generating letters to support secondary passport applications.
• Arranging hotel bookings for incoming visitors as and when required.
• Collating and communicating weekly on-call rota.
• Ordering Business Cards .
• Raising Purchase Requisitions in SAP.
• Responsible for Archiving/maintaining records/arranging destruction of documentation due for destruction.
• Preparing meeting rooms for executive visitors – regular checks for tidiness.
• Supporting billing team with filing/scanning/copying as and when required.
• Responsible for - creating, deactivating, replacing staff access cards.
• Ensuring basic stationery supplies are replenished.
• Main contact for printer/copier issues.
• Supporting Tender/Contract management as and when required.
• Ensuring All Company Quality Procedures are followed.
• Full participation in company’s Quality, Health & Safety systems.
• Support safety initiatives, including use of incident / potential incident reporting system.

 


MINIMUM EDUCATION, EXPERIENCE & SKILLS REQUIRED:

• SAP experience essential.
• Reception/Admin experience essential - professional and friendly manner is vital.
• IT competency (standard Microsoft packages, Lotus, Access)
• Excellent communication skills.
• Numeracy and literacy skills.
• Attention to detail / Time management / Prioritisation Skills.
• Call handling: confidentiality is vital, must ensure no company/staff information passed to cold callers.
• The ability to keep calm when the reception area is busy.
• A positive attitude.


Right for you?

Send Craig your details using this form and he'll call you to discuss this opportunity.

Craig Mackenzie

Craig Mackenzie

With over 10 years experience in generating relationships and understanding people, I take great pride in helping individuals get what they want. Now specialising in the mid-senior level Accountancy field, I feel that my success in previous years has given me the knowledge and expertise to help you. With significant success already in placing people locally as well as internationally, I look forward to speaking to you and helping you source a role that gives you everything you are looking for.

Call me now on 01224 259425 to discuss this vacancy.

See all my vacancies »

See other vacancies in the Accountancy division »